Executive Assistant

We are currently seeking a Executive Assistant to join our team.

Our company has offices in Toronto and Burlington. This position will be based in Burlington.

The Executive Assistant will report directly to the Co-CEOs, providing high-level administrative support and contributing to the overall efficiency of the organization. The successful candidate will be organized, detail-oriented, and proactive with the ability to handle confidential information and manage multiple tasks and priorities with ease.

As an Executive Assistant, you will be responsible for the following:

• Support the Co-CEOs in all daily administrative tasks.
• Manage Co-CEOs’ agenda, appointments, and meetings.
• Review emails and sort/categorize/prioritize for review.
• Attend executive meetings, take notes, and ensure action items are documented and followed up.
• Assist Co-CEOs in the development of social media content and in building network connections.
• Update company website, as needed.
• Prepare documents and presentation decks for webinars, conferences, and client training.
• Organize company social events and professional development for employees.
• Manage the development and organization of company-hosted conferences.
• Arrange travel arrangements, related itineraries, and make reservations.

Qualifications

Requirements for successful candidacy include:

• Degree or diploma in Business Administration, Communications, Administration or related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Comfort with using Apple products.
• A high degree of discretion and sensitivity.
• Detail-oriented with a strong ability to anticipate needs and solve problems.
• Experience in managing online content and social media platforms.
• Experience with Canva, Thinkific, CRM software and/or WordPress is an asset.
• Experience with event planning is an asset.
• Ability to multi-task and work on multiple assignments at any given time.
• Ability to work under pressure and adhere to deadlines.
• Ability to adapt to changing tasks and priorities.

This is a full-time, permanent position and requires a combination of work from home and in-office.

Remuneration and Benefits

• Salary Range: $50,000 – $70,000
• Paid time off programs including vacation, personal and sick days
• Comprehensive benefits package (Health, Dental, Vision, HCSA, LTD, Critical Illness, and Life Insurance)
• Group Retirement Savings Plan (RRSP) with employer contributions
• Paid opportunities for continuous learning and professional development

Our Company Culture

At Barker Hutchinson we’re building a culture where differences are valued and where every employee is celebrated for their unique perspective. We want to add to our culture at Barker Hutchinson and we want you to be a part of that. Join us and be part of our intelligent, insightful, and dynamic team.

Barker Hutchinson & Associates is recognized as an industry leader in professional regulation and workplace investigations. We have developed a reputation for thorough, timely, transparent investigations into the most sensitive and complex matters. Our team of investigators has decades of collective experience conducting investigations for many of Ontario’s professional regulatory bodies and employers.

To Apply

Qualified and interested candidates should submit their cover letter and resume in a single PDF file through Indeed or to careers@barkerhutchinson.com.

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting careers@barkerhutchinson.com